1. The NYPD School Safety Division will assign a School Safety Agent
(S.S.A.) to the main entrance. When a school’s SSA has not been
assigned thereat, the Principal shall designate an appropriate
alternative person to be stationed at the school’s main entrance. This
person will follow the same visitor control procedures that the SSA
must perform. The main entrance must be covered by a SSA or other
appropriate staff person from the time the Custodian opens the building
until the end of the school day.
2. A visitor entering the building will be required to provide at least
one (1) item of valid photo identification (e.g. Driver’s License). The
SSA or the staff member on duty at the main entrance will record the
date, time, name and destination of the visitor in the Log Book. All
visitors are required to sign their name next to the entry made by the
SSA or staff person on duty. Log books must be maintained at the site
for a period of three years. Signs should be posted at the main
entrance informing visitors that they must stop at the desk to sign in
and show photo identification. The signs should also inform visitors
that failing to follow these guidelines may result in their removal
from the building.
3. The visitor shall then be given a pass to the general office. At the
general office visitors will be issued a second pass should they be
going to other areas in the facility. Before issuing that second pass,
the general office staff must confirm with the appropriate party that
the visitor is expected.
4. The SSA or staff person at the main entrance will record the time of
departure in the Visitor’s Log parallel to the initial entry for that
visitor and collect all passes issued.
5. The SSA or staff person should make a periodic check of the Log Book
to ensure that no one remains in the building for an unauthorized
period of time. In such instance, it should be verified if the
visitor(s) is still in the building. If the verification cannot be
made, the Principal or security designee shall be notified for possible
implementation of an intruder alert or search.
6. Any school, program or academy may employ additional procedures
(above and beyond but not inconsistent with the procedures defined
above) to log visitors into the building. For example, visitors may be
issued color -coded passes specific to floors in the building, or
visitors may be escorted by staff or students to their destination.
The other schools/programs/academies do not have any special visitor
7. Visitors who violate procedures regarding visits to schools, whose
conduct jeopardizes the safety of students and staff, or interferes
with programs in the school or endangers property are subject to
immediate removal from the school by order of the Principal and
8. It is incumbent upon staff to be aware of visitors that do not have
an appropriate pass for a designated area or have no visitor’s pass at
all. Where feasible, staff should approach such persons and request
that they return to the Main Office. Staff should then notify the
Principal and the NYPD/SSA of the situation.